HAWTHORN | OFFICE SOLUTIONS

Get rid of your daily headache by outsourcing your office chores to Hawthorn Office Solutions. Have the peace of mind that every job will be completed correctly and professionally.

Office organisation

Filing
If you are running out of filing space, occasionally losing files, struggling to find the correct files, or require a centralised filing system, then Hawthorn Office Solutions can alleviate your filing problems while you continue to do what you do best.

Layout design
New office? Small office? Cluttered office? Growing office? Whatever your circumstances, making the most out of your office space is important. Hawthorn Office Solutions can design your office layout to enable you to have a comfortable working environment whilst maximising the space you have.

Secretarial support

Typing
If you prefer to handwrite your work or simply do not have the time to produce professional word documents, we can word process documents for you. Examples documents include: reports, letters, invoices, presentations, handouts, quotes/price listings, CVs (update an existing CV or create a new CV from the details that you provide), theses and dissertations, minutes, audio typing, mail shots and emails.

Template/form creation
Hawthorn Office Solutions can create new templates or update existing templates to increase the efficiency and organisation in your business. Business H and P both in the Pub Trade have weekly cash flow templates allowing them to enter takings and expenditure giving them gross profit figures and net profit/loss figures for discussion with the brewery and to allow them to purchase effectively.

Photocopying and scanning
Photocopiers and scanners are available as and when you require. We can photocopy and scan documents on your behalf.

Laminating
Hawthorn Office Solutions offer a laminating service which is a cost effective option for businesses which have infrequent laminating needs.

Faxing
Hawthorn Office Solutions can send and receive faxes on your behalf.

Data organisation

Monthly expenses/mileage returns
Hawthorn Office Solutions can keep and maintain your expense and mileage returns. Simply supply the information in paper or receipt form and we will complete the returns for submission to either our in-house accountant or your accountant (this is not book keeping).

Business card scanning
Do you have a pile of business cards which you keep meaning to enter into a database but just never have the time to do such a time consuming, mundane task? Then let us take the mess away! Hawthorn Office Solutions can quickly and efficiently scan your collection of cards into an orderly database for future reference and use.

Database entry and management
Hawthorn Office Solutions can compose, maintain and update your databases to ensure that the data that you hold is organised, accurate and most importantly, compliant with the Data Protection Act.

Spreadsheet processing
Are you fed up of always having to work out the cost of products or often can't offer quick quotes on demand? Hawthorn Office Solutions can create automatic spreadsheets tailored to meet your individual requirements and designed to eliminate the endless hours that you spend trying to manually make calculations such as quotations, statistics and key performance indicators.

Mail and email marketing

Hawthorn Office Solutions can manage your mail and email marketing campaigns on your behalf whilst you focus on your other business requirements. Services include:
• Purchase of appropriate mailing lists
• Typing the mail shot(s)
• Complete management of the campaign using Constant Contact software
• (including distribution, follow ups and database entry/updating)
• Outcome reports

Event management

At Hawthorn Office Solutions we appreciate how time consuming it can be to organise a corporate event; regardless of how big or small it may be. We also recognise how important it is to both you and your attendees that the event runs smoothly and as intended. As a result, if you require, we can provide a complete event management service including:
• Selecting a suitable venue
• Arranging entertainment and catering
• Sourcing corporate gifts or prizes
• Organising the design and printing of invitations
• Sending out a mail shot regarding the event to your current and potential clients,
• Co-ordinating responses from the mail shot
• Preparing presentation slides and other audio visual material
• Compiling delegate packs

Popular events include:
• Training days
• Team building events
• Meetings
• Corporate events and balls
• Conferences (including meet and greet services)
• Charity fundraising events
• Networking events

Job/time sheet analysis
Hawthorn Office Solutions can analyse your job and time sheets to ensure continued employee productivity and therefore cost control. Such analysis can also be an invaluable aid for quoting future work.

Bookkeeping
Alongside our in-house accountancy services we also offer bookkeeping services including:
• Sales/Purchase/Nominal ledger processing
• Invoicing
• VAT returns
• Expenses
• Credit control management
• Accounts preparation
• Management reporting
• Financial reporting
• Disaster recovery account rebuilds
• Bank reconciliations
• Statements

Office rentals
• Meeting room hire available per hour, half day or day, complete with seating for six, internet access, and light refreshments